Whistle Blower Policy
Questions that one may have on this Policy
Is it my duty to Report?
Everyone is required to report to the Company any suspected violation of any law that applies to the Company and any suspected violation of the Company's Code of Conduct and Values. It is important that you report all suspected violations.
It is the policy of the Company that you must, when you reasonably suspect that a violation of an applicable law or the Company's Code of Conduct and Values has occurred or is occurring, report that potential violation.
Reporting is crucial for early detection, proper investigation and remediation, and deterrence of violations of Company policies or applicable laws. You should not fear any negative consequences for reporting reasonably suspected violations because retaliation for reporting suspected violations is strictly prohibited by Company policy. Failure to report any reasonable belief that a violation has occurred or is occurring is itself a violation of this Policy and such failure will be addressed with appropriate disciplinary action, including possible termination of employment.
Will my identity be kept confidential if I report?
For the purpose of providing protection to the whistle blower/complainant, he/she should try and disclose his/her identity to committee. The committee will ensure that it keeps your identity confidential to the extent possible.
The best way to keep your identity confidential is to follow the approach listed in this policy.
All reports under this Policy will be promptly and appropriately investigated, and all information disclosed during the course of the investigation will remain confidential, except as necessary to conduct the investigation and take any remedial action, in accordance with applicable law.
Can I report without revealing my identity?
Revealing your identity while filing your report is encouraged since it enables the committee to reach out to the whistleblower and gather more information should the need arise. It also enables the committee to seek additional support from the whistleblower if need be. This helps in investigating a violation thoroughly, accurately and enables the committee to take action immediately.
However you have the option to report anonymously. In such cases, please ensure that you submit enough data, details and evidence which clearly substantiate the violation that has occurred. Any instance / rumor of violation of code of conduct or policy, etc. that is not accompanied by concrete evidence will not be considered.
Will I be victimized if I report?
To protect the whistleblower/complainant, ABC has a strict policy against retaliation or victimization No one may take any adverse action against any employee for complaining about, reporting, or participating or assisting in the investigation of, a reasonably suspected violation of any law, this Policy, or the Company's Code of Conduct and Ethics.
The Company takes reports of such retaliation/victimization seriously. Incidents of retaliation/victimization against any employee reporting a violation or participating in the investigation of a reasonably suspected violation will result in appropriate disciplinary action against anyone responsible, including possible termination of employment.
Those working for or with the Company who engage in retaliation/victimization against whistle blowers /Complainants may also be subject to civil, criminal and administrative penalties.
What all should I cover in my report?
Your report should include as much information about the suspected violation as you can provide. Where possible, it should describe the nature of the suspected violation; the identities of persons involved in the suspected violation; a description of documents that relate to the suspected violation; and the time frame during which the suspected violation occurred.
Will I be contacted by the committee after I complain?
Where you have not reported anonymously, you may be contacted by the committee members for further information.